Coach Screening / Background Check Policy Statement and Process



Criminal background screening is conducted by a screening committee, a subset of the Unionville Community Recreation Association (URA) Board, in an effort to protect the children who participate in programs sanctioned by and all related activities associated with URA.  The criminal background screening is mandatory, no exceptions.

Who Must Complete the Background Check Process?

URA requires all Head coaches, Assistant Coaches, Administrators and Board Members to complete the required Background checks.


How Often Must Background Checks be Completed?

Background Checks must be completed every 5 years.


I completed a Background Check for another organization or purpose.  Can I use it for this purpose?

No.  All URA Head coaches, Assistant Coaches, Administrators and Board Members must complete the process via our online system.


What is the cost?  How do I pay?

The cost is $12 annually and is payable via a credit card online.



All candidates for the above mentioned positions must sign a Release Form for Criminal History which gives URA the right to check criminal history records and verify social security numbers. This will be executed directly, via our partners at Protect Youth Sports.  No other personal information will be checked or researched.

The link where URA Coaches can execute their check is:

Upon processing the request, The URA screening committee receives a Pass or Alert message on the Background Check.  Only those marked with an Alert are reviewed by the committee.  For those marked with an Alert, the committee will review background check information to determine coaching eligibility. Only members of the screening committee will review data obtained, which will then be processed discreetly. All information is strictly confidential and will not be made public under any circumstances.

Reasons for being declined the opportunity to coach are noted below as part of this policy. In some instances, factors of time may be taken into account when considering eligibility (i.e. length of time since disposition of certain offenses).

The decision of this screening committee may be appealed, for the purpose of clarifying facts or explaining extenuating circumstances, to the screening committee.


Other Requirements

All Head coaches, Assistant Coaches, Administrators and Board Members are required to notify the committee immediately following an arrest or conviction of any of the listed offenses. Any Head coaches, Assistant Coaches, Administrators and Board Members arrested for committing an offense as listed, will immediately have his/her coaching/administrative eligibility suspended until disposition by the courts. A conviction of an offense as listed will result in termination of eligibility as stated in the policy.  Failure to notify the URA Board of an arrest or conviction will result in immediate revocation of coaching and administrative eligibility.

Offenses including but not limited to the following will prohibit an applicant from participation as a Coach, Administrator or Board Member under URA:

  • Arson
  • Assault (including aggravated and sexual)
  • Aggravated Kidnapping
  • Aggravated Robbery
  • Crimes against Children (including abandonment, abuse, endangerment, pornography, possession or promotion of pornography, enticement, solicitation, sale or purchase of, injury to, or indecency)
  • Criminally Negligent Homicide
  • Deadly Conduct
  • Delivery of Marijuana
  • Manufacture of or Delivery of a controlled substance or dangerous drug
  • Any violation of a law intended to control the possession or distribution of any controlled substance or illegal drug
  • Indecent Exposure
  • Injury to Elderly or Disabled
  • Intoxication Manslaughter
  • Kidnapping
  • Manslaughter (voluntary or involuntary)
  • Murder
  • Prohibited Sexual Conduct
  • Prostitution (including promotion of, aggravated promotion of)
  • Public Lewdness
  • Rape
  • Sexual Abuse
  • Marijuana Possession*
  • DWI /DUI*
  • Theft**

*If a first offense and not currently under probation — eligible.  Two or more violations have occurred or currently on probation — ineligible.

**Eligibility dependent upon the severity and length of time since offense occurred.